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Top tips: compliance with regulations

By Poppleston Allen

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General tips: avoid fines and enforcement
General tips: avoid fines and enforcement

Related tags Licensing

Whether you are looking to take over an existing premises or starting from scratch, it is not always clear which regulations apply to your business and how you achieve compliance with them.

 Getting it wrong could cost your business a lot of money in the long run, so starting o­ on the right foot is key to avoiding potential enforcement and high court fines.

  • The risks of the business needs to be assessed in relation to health and safety and also fire safety. It is only once these risks have been assessed that you can decide what mitigation measures can be used to keep sta­ff and customers safe. This will form part of a formal risk assessment, which should be site-specific. The legislation requires all businesses with five or more staff­ to have these formally recorded in writing. It is good practice to keep copies of these at the premises so that staff­ can refer to them when required. The person who carries out the risk assessment can be a trained sta­ff member or a third party consultancy.
  • All staff­ should be given the relevant training in relation to the risk assessments and policies. The only way in which a business can remain compliant is with the full engagement of staff­ members, which should be seen from the top down. An attitude of compliance should be aimed for within any business, as this demonstrates to any enforcement agency the business is taking its responsibilities seriously.
  • Staff­ training should be regular and records should be kept on-site. Whether this is in-house training or training from an external provider, it should be recorded and managed. Refresher training should be given regularly, demonstrating the ongoing compliance of the business. There is no point in having glossy policies and robust risk assessments if the staff­ members on the ground don’t know they exist and don’t implement them.
  • As a provider of food, you are required to register with the local authority as a food business operator. This registration should be carried out at least 28 days before you operate. You should consider what HACCP (Hazard Analysis and Critical Control Points) procedures you require dependent upon the operation. These should be devised in line with the relevant guidance and principles.
  • If your business fails to carry out its obligations, it could result in the commission of criminal offences. These o­ffences could result in large financial penalties and significant adverse publicity to the business, both of which can be avoided with the investment of time and energy from the outset. Being proactive rather than reactive is the best way to minimise this risk.

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